Role overview

Description

What if you could redefine what's possible? With us, you can.
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
We are the home of ambitious, passionate, and innovative world shapers.
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
We are pathfinders and impact makers.
We are Visioneers.
We are WSP

The Opportunity
Power the Work Behind the ProjectsYou’re organized, proactive, and driven to make a difference behind the scenes. In this role, you’ll be the backbone of operational efficiency—supporting project teams, coordinating essential activities, and ensuring everything runs seamlessly in our Whitby office. Your work will directly contribute to impactful engineering and infrastructure projects shaping communities across Ontario.

Your Impact

Coordinate and manage administrative operations to support project teams and office leadership
Prepare and format reports, presentations, and client deliverables with accuracy and attention to detail
Schedule meetings, manage calendars, and coordinate logistics for internal and external stakeholders
Maintain organized records, documentation, and filing systems (digital and physical)
Support onboarding activities and team coordination within the office
Assist with expense tracking, invoicing support, and general financial administration tasks
Act as a key point of contact for office inquiries, ensuring a professional and responsive experience
Contribute to a collaborative, efficient, and positive workplace environment

The Skills That Set You Apart

Post-secondary education in Business Administration, Office Administration, or a related field
1–3 years of experience in an administrative or office support role
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Exceptional organizational and time management skills with the ability to prioritize effectively
High attention to detail and accuracy in documentation and reporting
Strong interpersonal and communication skills across diverse teams
Ability to manage multiple tasks in a fast-paced, deadline-driven environment
Self-motivated, proactive, and adaptable with a strong team-oriented mindset

Why Choose WSP?
Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.
• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.#WeAreWSP

Compensation:
AB, BC, NT, NU, SK & YT: $25.90 - $34.30
MB & ON: $23.60 - $32.50
NB, NL, NS, PE & QC: $23.40 - $31.00 Disclosure:
The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.