Role overview

Our client, a boutique law firm in Vancouver, is seeking an experienced Legal Administrative Assistant to join their busy Estate Planning and Administration team. The firm practices in estate administration, trust and estate planning, tax planning, and estate/tax litigation.

This role is ideal for a confident communicator who demonstrates sound judgment, maintains strict confidentiality, and collaborates effectively both in-office and remotely.

Key Responsibilities

Draft and prepare routine correspondence and legal documents
Manage files, including opening files, conflict checks, filing, and closing files
Coordinate email and calendar management
Maintain bring-forward (BF) systems
Respond to a high volume of client inquiries via phone and email
Schedule meetings and send invites and reminders
Time entry, billing, and accounts receivable follow-up
Upload and download electronic documents
Manage incoming and outgoing mail
Prepare expense reports
Communicate regularly with clients
Maintain wills and safekeeping documents in firm vaults
Perform additional administrative duties as required

Qualifications & Attributes

Minimum 5 years of experience as a Legal Administrative Assistant supporting lawyers
Strong client-service orientation with excellent written and verbal communication skills
Highly organized with the ability to prioritize and manage competing deadlines
Exceptional attention to detail and accuracy
Proficient in Microsoft Office (Word, Excel, Outlook)
Demonstrates sound judgment, discretion, and confidentiality
Thrives in a fast-paced environment while maintaining composure under pressure
Self-motivated, proactive, and able to anticipate next steps
Works effectively both independently and as part of a team

Compensation & Benefits

Salary range: $60,000 – $80,000
Comprehensive health and dental benefits
Paid sick and personal time

This is a full-time, permanent, primarily in-office position with the possibility of some remote flexibility.

About Arlyn Recruiting and How to Apply

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to info@arlynrecruiting.com.

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