Role overview

Freight Accounts Payable Representative, 12 Month contract with potential! Work Model: Hybrid, 4 days in office $25-26/hour

What You’ll Do

The Freight Audit representative is responsible to ensure that all freight invoices are processed accurately and in a timely manner in accordance with the vendor payment terms. The individual must be capable of communicating with carrier representatives and internal customers to address and resolve any invoice or processing issues. Review carrier statements to prepare monthly accruals and carrier reconciliations.

Responsibilities

The Freight Audit Representative will be responsible for the following:

Review all freight invoices for completeness and accuracy, advising carriers where information is missing or incorrect
Validate occurrence of freight movement as per company records and match to carrier invoice in order to confirm that billable events took place
Validate charges on freight invoice as per company contracts while having deep understanding of the contractual terms and applicability of the rates to the billable events
Identify and assign appropriate GL codes to the invoice as per complex Chart of Accounts
Timely and accurately process invoices via appropriate freight payment system(s)
Respond within 1 business day to all carrier inquiries to address and resolve any billing issues
Monthly, prepare accurate and timely carrier accruals that reconcile with carrier AR statements
Each period-end prepare carrier reconciliations to ensure accuracy and carrier statement aging issues are addressed to meet vendor payment terms
Monthly review of the robotics program month-end output to assess accuracy of the accrual produced by the bot and report to Team Lead and/or Manager of any suspected errors.
Work closely with internal Transportation operational staff to address any invoice validation or rate issues

Qualifications

1 to 2 years’ experience in an accounts payable high volume processing environment
Supply Chain/Transportation experience is preferred
Knowledge of PeopleSoft and automated payment systems and work off exceptions will be considered as an asset
Intermediate or higher level of Excel is a must, entry or intermediate level of Access is nice to have.
Strong written and verbal communication skills
Strong time management skills with ability to identify and prioritize urgent invoices/inquiries
Fast and accurate keyboarding skills
Customer focus and team player
Motivated team player with sound problem solving skills, flexible and initiative driven