HSE Administrator

HSE Administrator- North Vancouver, BC
Vancouver Pile Driving Ltd. (VanPile)

Vancouver Pile Driving Ltd. (VanPile) is more than a construction company—we are a cornerstone of British Columbia’s marine infrastructure. Since 1913, our teams have delivered some of the province’s most complex marine and heavy civil projects, shaping coastlines and inland waterways across BC.

As a proud, family-owned organization, we are deeply rooted in our communities and guided by a long-standing tradition of excellence, integrity, and forward thinking.

Learn more about us: www.vanpile.com

The Opportunity

We are looking for a highly organized and detail-oriented HSE Administrator to support our Health, Safety, and Environmental (HSE) programs. This role is critical to maintaining compliance, supporting field operations, and strengthening our safety culture across projects and offices.

Reporting to the HSE team, the HSE Administrator will manage safety data, administer safety management systems, coordinate training and certifications, support audits, and assist with incident and claims processes. This is an excellent opportunity for an HSE professional who thrives in a fast-paced environment and takes pride in operational excellence.

Key Responsibilities
HSE Administration & Compliance

• Maintain, monitor, and analyze incident data, HSE statistics, trends, and corrective actions
• Track safety violations and follow up on corrective measures
• Prepare, review, and provide feedback on HSE documentation, reports, and presentations
• Maintain accurate, confidential, and up-to-date HSE records and databases
• Keep management informed of any issues impacting safety or operational performance

Training & Onboarding

• Coordinate and track safety training, certifications, and renewals
• Ensure training records are accurate, current, and accessible
• Support onboarding processes related to HSE requirements
• Ensure employee and subcontractor compliance with safety documentation

Systems, Audits & Reporting

• Act as the primary administrator for safety management systems (e.g., SiteDocs)
• Support safety system configuration, user access, troubleshooting, and data integrity
• Monitor system usage to ensure field compliance with inspections, forms, and reporting
• Assist with internal and external HSE audits
• Support incident reporting, investigations, and injury/claims management

Administrative Support

• Assist with contractor pre-qualification submissions (ISNetworld, Avetta, ComplyWorks, etc.)
• Maintain departmental and project files with strict confidentiality
• Provide general administrative support, including filing, meeting minutes, scanning, and document control
• Support the HSE team and site operations to promote safe work practices

Qualifications & Requirements

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3–5 years of HSE administrative or coordination experience preferred

• Fluent in English with strong written and verbal communication skills
• Proficient in MS Office (Outlook, Teams, Excel, Word, PowerPoint)
• Experience with contractor pre-qualification platforms (ISNetworld, Avetta, ComplyWorks) is an asset
• Experience using safety management software (e.g., SiteDocs, Cority, Intelex) is an asset

Skills & Attributes

• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, self-motivated, and solutions-oriented
• Strong interpersonal and relationship-building abilities
• Collaborative mindset and ability to work across departments
• Sound judgment and problem-solving skills
• Passion for promoting and sustaining a positive safety culture
• Ability to influence others and support continuous improvement

Salary: $60k- $65k Per annum
Compensation & Benefits

The salary offered will be based on experience, qualifications, internal equity, and Carlson Construction Group’s compensation framework.

What’s in it for You?

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Competitive Compensation – Base salary, company‑paid RRSP contributions, plus bonus eligibility

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Career Growth – Leadership development, mentorship, and ongoing training opportunities

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Work‑Life Balance – 14 statutory holidays annually

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Comprehensive Benefits – Health and wellness coverage for you and your family

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Annual Fitness & Movement Stipend – Supporting your well‑being

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Connected Culture – Monthly team events and a supportive work environment

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Long‑Term Stability – Join a proud, family‑owned BC contractor with a long‑standing reputation and a people‑first approach

How to Apply

If you're ready to bring your expertise to a respected leader in marine and heavy civil construction, we want to hear from you.

How to Apply:

Join us and be a part of a project that makes a difference! Apply now and take the next step in your career with Vancouver Pile Driving Ltd.

Important Notice:

VanPile does not accept and is not responsible for any fees related to unsolicited résumés from agencies. Agencies should not submit résumés in response to this posting, to VanPile employees, or any associated company location.

Accommodation Requests:

Should you require an accommodation during the application process, don't hesitate to get in touch with us at careers@carlsoncg.com with the position and location you are interested.