Scribe Invigilator - Limited Term

Scribe Invigilator - Limited Term

Tracking Code:req2255

Faculty/Department: Office of the Deputy Provost

Number of Positions:3

Appointment Type: Limited Term

Hourly Rate: $25.15/h

Posting Date:October 6, 2026

Closing Date: October 20, 2026 (11:59 pm EST)

Job Summary:Ontario Tech University is seeking attentive individuals for
the casual, part-time position of Scribe Invigilator in the Office of Student
Life. Reporting to the Manager, Test Centre and Integrated Services, Scribe
Invigilators provide critical one-on-one support to students registered with
Student Accessibility Services, ensuring equitable access to exams by
transcribing responses and/or reading exam content aloud as per approved
accommodations.

We welcome applicants with academic backgrounds in Engineering,
Math, Physics, Nursing, Health Sciences, and Computer Science, as many
students receiving support write exams in these subject areas.

Nature of work:
Scribe Invigilators work in a quiet, individualized exam setting, providing
support to students with accommodations. This role demands professionalism,
neutrality, and strict adherence to accessibility, privacy, and academic
integrity protocols. Scribe Invigilators utilize their experience and knowledge
of the rights and responsibilities of individuals with disabilities in Ontario
under the Ontario Human Rights Code.

Responsibilities/Accountabilities:

• Writing

or typing responses exactly as dictated by the student, ensuring no
rewording or alterations are made.

• Reading

exam questions aloud if the student requires both reading and scribing
support, strictly following the printed text without rephrasing or
interpreting.

• Assisting

the student in navigating digital exam platforms if required, including
navigating between sections, handling software interfaces, or using
assistive technology.

• Requesting

clarification on capitalization, punctuation, and spelling, and allowing
the student to review and edit responses for accuracy.

• Adhering

strictly to protocols, maintaining neutrality, and refraining from
prompting or providing hints to the student.

• Maintaining

confidentiality of the exam content, as well as any personal or
accommodation information about the student, in alignment with Test Centre
and Student Accessibility Services' privacy standards.

• Arriving

on time to review protocols and prepare for any specific student
accommodations.

• Coordinating

closely with the Chief Invigilator to ensure that all accommodations and
exam protocols are consistently met.

• Assist

with the cleaning up of testing rooms.

• Be

aware of exam anomalies, and report incidents using the university, Test
Centre, and Student Accessibility.

• Services (SAS) procedures.
• Enforce

Test Centre protocol, complete appropriate paperwork during each shift,
maintain Test Centre security, and uphold a high level of confidentiality.

• Ensure

academic integrity is maintained throughout all exam activities.

• Other

duties as assigned.

Required Skills:

• Understanding

of legislative requirements in the area of human rights and accessibility.

• Strong

listening and typing or handwriting skills.

• Excellent

verbal communication and clarity.

• Ability

to remain neutral, non-intrusive, and patient.

• Awareness

of accessibility principles and privacy/confidentiality standards.

• Comfort

with basic computer and exam software platforms.

• Ability

to follow protocols precisely and work one-on-one in a professional manner.

• Good

judgment, decision-making making and problem-solving skills.

• Superior

organizational skills.

• Ability

to work effectively individually and within a team environment.

• Computer

word processing and database skills.

• Collaborate

and communicate effectively in writing and orally.

• Proven

ability to carry out detailed procedures.

• Proven

ability to multitask and works well under pressure with strict deadlines.

• Demonstrated

ability to take initiative, problem solve and exercise sound judgment.

• Ability

to travel to and work out of two locations.

Required Education:

• Completion

of post-secondary school program (college diploma or university degree)

• * Verification of Academic credentials may be required

Required Experience:

• We

welcome applicants from diverse academic backgrounds. Familiarity with
subject areas such as engineering, mathematics, physics, nursing,
health sciences, or computer science is considered a strong asset, as
it will support students during discipline-specific exams.

• Minimum

1 year of experience working in an accommodated Test Centre (preferred)

• Minimum

1 year of customer service experience (preferred)

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until October 20, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Public Service Alliance of Canada (PSAC) Teaching Assistant/Research Assistant/Invigilator and will be subject to the terms and conditions of the collective agreement between the university and the PSAC. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.

Ontario
Tech University is actively committed to equity, diversity, inclusion, indigenization
and decolonization (EDIID), and welcomes applications from all qualified
candidates, while especially encouraging applications from First Nations,
Metis, Inuit peoples, Indigenous peoples of North America, racialized persons,
persons with disabilities, and those who identify as women and/or
2SLGBTQ+. All qualified candidates are encouraged to apply;
however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in
Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 11/2/2026

ExpectedEnd Date: 10/31/2027