Role overview

We’re Not Your Average Company

Walk into our office and you’ll immediately feel the difference. High energy, passionate people, and a shared drive to do things better than anyone else set the tone. But what really makes LFX Group special is something a lot of companies talk about, and few actually pull off: we’ve built a real family.

Every person on our team has a sense of purpose and belonging. Whether you’re just starting out or a seasoned pro, there’s a place here to grow - and we mean that. No matter your background or skill set, we’ve made a commitment:

“Everyone belongs here.”

Our core values aren’t framed on a wall - they’re how we actually operate: Family. Respect. Integrity. Passion. Teamwork.

The Backbone Behind Great HR

We’re not looking for someone who already has every HR credential figured out. We want someone with sharp administrative instincts, rock-solid organizational skills, and the drive to learn. Someone who takes pride in getting the details right and building the systems that keep a company running smoothly.

You’ll be a key support to our Culture & Talent team, working closely alongside our Director of HR to keep the administrative side of recruitment, onboarding, records, and compliance running like clockwork. You’ll bring strong admin skills, initiative, and a genuine willingness to learn everything HR.

If you’re looking for a role where your organizational skills actually matter and where you’ll be mentored into a growing HR career - read on.

What You’ll Actually Do

You’ll support the administrative backbone of our HR department alongside the Director of HR - keeping things organized, accurate, and moving. Here’s what your days will look like:

HR Administrative Support

Maintain and organize employee files, records, and HR databases with accuracy and confidentiality
Support recruitment logistics - posting job ads, scheduling interviews, and coordinating candidate communication
Assist with onboarding paperwork and new hire file setup
Help coordinate culture-driving activities, events, and team-building moments
Track and organize certifications, training records, and other compliance documentation

Scheduling & Coordination

Manage calendars, meeting logistics, and correspondence for the HR department
Coordinate logistics for company events, culture initiatives, and team meetings
Support day-to-day office administration tasks for the HR department as needed
Prepare, format, and proofread HR correspondence - letters, memos, and reports - with a sharp eye for detail
Assist in preparing documentation for disciplinary actions and terminations under the Director of HR’s guidance

Compliance & Records

Support the Joint Health and Safety Committee with scheduling, minutes, and documentation
Help track that operational and safety training is completed for new and existing team members
Assist with WSIB claims paperwork and tracking from start to finish
Help maintain accurate records that support provincial and federal labour law compliance

Who You Are

You might not check every single box - and that’s okay. But here’s what we’re looking for in our ideal person:

1+ years of administrative experience - HR experience is a bonus, not a requirement
A post-secondary diploma or degree in Business, Administration, HR, or something that gave you a strong foundation
Advanced proficiency in Microsoft Office (Excel, Word, Outlook) and comfort learning new systems
Strong written communication skills - you can draft a clean, professional email or letter
A proactive, eager-to-learn mindset - you want to grow your career into HR over time
Comfortable juggling multiple priorities and deadlines without dropping the ball
Sharp organizational skills and attention to detail that borders on obsessive (we mean that as a compliment)
Discretion and trustworthiness - you can handle confidential information appropriately
Someone who can hold confidential information like a vault while still being warm and approachable
Someone who loves rolling up their sleeves and getting the details right

Why You’ll Love It Here

Real hands-on mentorship - you’ll grow your HR knowledge working directly alongside a director who values your input
A team that pushes each other to grow and genuinely celebrates wins together
A company that embraces the uncomfortable and keeps getting better because of it
Leaders who actually listen - your ideas will land, not disappear into a void
The chance to build something meaningful within a fast-growing company