Role overview

Overview

The Paladin Difference starts with our team. We are committed to being Curious, Accountable, Respectful, and Exceptional, and making the world a safer and friendlier place because we CARE! If this sounds like a team that you'd like to join, we want to meet you!

La différence Paladin commence avec notre équipe. Nous nous engageons à être Curieux, Responsable, Respectueux et Exceptionnel, et à rendre le monde plus sûr et plus convivial parce que nous "Nous soucions"! Si cela vous semble être une équipe à laquelle vous aimeriez vous joindre, nous voulons vous rencontrer!

Job Skills / Requirements

As an integral member of the Labour Relations team, the successful candidate provides confidential administrative and operational support to the Director of Labour Relations and the LR team. They help keep matters organized, accurately documented, and moving forward by coordinating schedules, maintaining records, preparing correspondence and reports, tracking commitments and outcomes, and liaising with internal and external stakeholders.

The successful candidate brings exceptional organizational skills, meticulous attention to detail, and sound judgment to a fast-paced environment where priorities often compete and discretion is essential. Strong writing and editing skills will be critical in preparing clear, accurate, and professional correspondence, reports, presentations, meeting materials, and records.

Duties & Responsibilities:

Coordinate meetings, grievance discussions, arbitration hearings, collective bargaining sessions, and other Labour Relations activities, including scheduling, logistics, materials, and attendance.
Maintain grievance, arbitration, bargaining, and other Labour Relations files, ensuring records are accurate, complete, organized, and current.
Maintain trackers for grievances, arbitrations, bargaining activities, commitments, and deadlines, and provide status updates as required.
Take meeting notes and accurately document discussions, decisions, action items, and outcomes.
Monitor outstanding action items and follow up with responsible parties to support timely completion.
Coordinate the timely exchange of documents and information with union representatives, legal counsel, leaders, employees, and other stakeholders, as required.
Assist with arbitration and other Labour Relations matters by organizing documents, preparing hearing materials, and coordinating schedules and logistics.
Support collective bargaining by organizing proposals, preparing meeting materials, maintaining bargaining records, and tracking agreed-upon changes.
Maintain confidentiality and exercise sound judgment when handling sensitive employee and Labour Relations information.
Identify opportunities to improve administrative processes, templates, filing practices, and trackers.
Provide backup administrative support and assist with departmental projects and other duties, as required.

Qualifications & Skills:

Diploma or certificate in Business Administration, Human Resources, or a related field.
Three years of administrative or coordination experience, preferably in Labour Relations, Human Resources, legal services, or a unionized environment.
Experience coordinating meetings, maintaining records, tracking deadlines, and preparing correspondence and reports.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines.
Sound judgment and discretion when handling confidential and sensitive information.
Proficiency in Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
Ability to work independently and collaboratively as part of a team.
Ability to obtain and maintain a Transportation Security Clearance.

Salary: $60,000 – $65,000

Work Location: This position is fully office-based at Vancouver International Airport (YVR).

Additional Information / Benefits

Paladin Airport Security Services Ltd. (“PASS”) has a diverse workforce. We believe in and are committed to a workplace culture of respect, inclusion, and diversity. Paladin Airport Security Services Ltd. (“PASS”). is committed to providing accommodation for people with disabilities through the interview process and while employed. If you require accommodation during the interview process, please let us know and we will work with you to meet your needs.

Paladin Airport Security Services is interested in getting to know candidates authentically and with integrity. To ensure a fair, transparent and equitable selection process, please do not use AI tools during your application, pre-employment testing, or interview. Failure to adhere to this guideline may result disqualification from the recruitment process.

Les Services de Sécurité de l’Aéroport Paladin (PASS) ont une main-d'œuvre diversifiée. Nous croyons et nous nous engageons envers une culture de travail fondée sur le respect, l'inclusion et la diversité. Les Services de Sécurité de l’Aéroport Paladin (“PASS?») s'engagent à fournir des accommodements pour les personnes handicapées tout au long du processus d'entrevue et pendant leur emploi. Si vous avez besoin d'un accommodement pendant le processus d'entrevue, veuillez-nous en informer et nous travaillerons avec vous pour répondre à vos besoins.

Les Services de Sécurité d’Aéroport Paladin souhaitent évaluer les candidats de manière authentique et intègre. Afin de garantir un processus de sélection juste, transparent et équitable, il est demandé de ne pas recourir à des outils d’intelligence artificielle lors de la soumission de votre candidature, des tests préembauche ou de l’entrevue. Tout manquement à cette directive pourrait entraîner votre disqualification du processus de recrutement.

This is a Full-Time position