Receptionist/Admin

emergiTEL is hiring a Receptionist / Administrative Assistant. This is a Contract role.

Location: Toronto

Hours: Monday to Friday 9:00am to 5:00pm

Duration: 12 Months

Pay$18.49 - $23.11/hour

Job Description (English)

Essential Functions

• Provide professional front desk reception and administrative support.
• Demonstrate outstanding verbal communication skills and maintain a professional presence, including appropriate attire and demeanor.
• Receive and direct incoming calls using a multi-line telephone system.
• Record accurate and complete messages and ensure timely communication.
• Greet visitors, direct them appropriately, and comply with client security and badge requirements.
• Set up and maintain files and records.
• Coordinate conference room scheduling and meeting setup.
• Perform office administration and records management duties.
• Support mailroom, print production, and fulfillment activities, including faxing, scanning, and copying, as required.
• Provide general administrative support across the office.

Skills

• Ability to lift and move up to 50 pounds.
• Ability to read, write, and follow instructions.
• Intermediate computer skills, including Microsoft Word, Outlook, Excel, PowerPoint, internet navigation, and Windows Explorer (or equivalent applications).
• Ability to use telephone systems and related equipment following training.
• Excellent customer service and communication skills.
• Strong multitasking and organizational abilities.
• Ability to work independently with minimal supervision.
• Accurate data entry skills.

Experience

• Experience delivering services in a client-facing environment is required.

Education

• Minimum high school diploma or equivalent.
• Education verification required.

Additional Requirements

• Security clearance may be required depending on client requirements.
• Duties and responsibilities may evolve based on operational and business needs.

Vacancy Status / Statut du poste

This is an active position currently open for hiring. / Ce poste est activement ouvert au recrutement.

Use of Artificial Intelligence / Utilisation de l'intelligence artificielle

No artificial intelligence (AI) is used in the screening or selection process. All applications are reviewed by our recruitment team. / Aucune intelligence artificielle (IA) n'est utilisée dans le processus de présélection ou de sélection. Toutes les candidatures sont examinées par notre équipe de recrutement.

Equal Opportunity / Égalité des chances

emergiTEL is committed to creating a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of background. Hiring decisions are based solely on skills, experience, and qualifications relevant to the role. / emergiTEL s'engage à créer un milieu de travail diversifié et inclusif. Nous accueillons les candidatures de toutes les personnes qualifiées, quel que soit leur parcours. Les décisions d'embauche sont basées uniquement sur les compétences, l'expérience et les qualifications pertinentes pour le poste.