Order Entry and Invoicing Admin

DescriptionArctic Beverages is seeking a detail-oriented and organized Order Entry and Invoicing admin to support our Administration team. This entry-level position is ideal for someone who enjoys working with data, maintaining accurate records, and supporting a variety of administrative functions. The successful candidate will assist with regular reporting, data entry, document management, invoicing support, and other administrative tasks while working collaboratively with team members across the department.

This role offers an excellent opportunity to gain experience in a fast-paced business environment while developing a broad understanding of administrative operations.

Key Responsibilities

• Complete and maintain recurring weekly, monthly, and ad hoc reports.
• Gather, organize, and compile information from various sources as required.
• Perform accurate data entry and maintain information within company systems.
• Assist with filing, document management, and records organization.
• Support invoicing and other routine administrative processes.
• Provide administrative assistance to department team members as needed.
• Cross-train with other administrative staff to provide coverage during absences and peak periods.
• Assist with special projects and additional administrative duties as assigned.
• Ensure confidentiality and accuracy when handling company information and records.
• Maintain organized electronic and physical filing systems.

Skills, Knowledge and Expertise

• High school diploma or equivalent.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and meet recurring deadlines.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook and Word.
• Experience working in an administrative or office support role.
• Intermediate Microsoft Excel skills.
• Experience working with reporting, spreadsheets, or data entry.
• Familiarity with invoicing or basic accounting functions.
• Attention to detail
• Organization and planning
• Reliability and accountability
• Problem-solving
• Teamwork and collaboration
• Adaptability and flexibility
• Customer service mindset
• Office-based position.
• Regular business hours, Monday through Friday, 8am - 4:30pm
• Occasional additional support during busy periods or special projects.

Benefits

• Group Health Benefits (100% paid by employer)
• Pension plan - RRSP match
• Paid time off and vacation
• Physical wellness benefits
• Employee Assistance Program
• On-site parking
• Paid trainings
• Other incentives