Executive Coordinator, Programs - Administration

Employment Type:Full-Time, Permanent
Position Status:Existing Vacancy
Work Hours: 35 hours per week
Salary:$62,093 annually (Level C7), plus comprehensive benefits
Location:87 Elm Street, Toronto, Ontario, M5G 0A8Application Deadline:Monday, July 27, 2026
JOIN OUR TEAM
Join YWCA Toronto, where intersectional feminism, community voices, and social justice drive lasting change. We welcome women and gender diverse people of all identities into a workplace rooted in equity, collaboration, and inclusion.

As a confidential position, the Executive Program Co-ordinator provides administrative and operational support to the CEO and Directors, handling highly sensitive organizational, financial, labour relations, and employee information. The role supports senior leadership in strategic planning, workforce matters, and organizational decision-making, requiring strong discretion, judgment, and alignment with management priorities. They are responsible for the overall coordination of the administrative functions of the Employment and Training Department, the Shelters and Clinical Services Department, Permanent Housing Department and the Girls, Youth and Family Programs Department and Inspirations Studio in accordance with the mission of YWCA Toronto and the needs of the participants, staff and volunteers.

ABOUT YWCA TORONTO
YWCA Toronto is dedicated to improving the lives of women, girls, and gender diverse individuals. Our programs promote equality, economic security and lives free from violence. We help women, girls, and gender diverse individuals flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence. We offer a range of housing options, employment and training programs, community support programs, girls’ programs and family programs. We also engage in systemic advocacy.

KEY RESPONSIBILITIES

• Provides confidential administrative support
• Assists in developing and maintaining department annual work plans
• Co-ordinates annual program statistics and reports
• Assists with the preparation of proposals
• Supports labour relations activities, including documentation, correspondence, and tracking of employee matters
• Prepares sensitive reports and briefing materials for senior leadership and the Board
• Assists with preparing and monitoring program administration budgets, special project budgets and quarterly reports
• Maintains departmental financial records in accordance with the policies, procedures, and practice of the Association
• Prepares billing and payment requests for invoicing, purchase orders and payment requisitions as required
• Assists with the preparation of funding proposals and reports including the collection of data and information
• Undertakes special projects and research as assigned
• Schedules appointments, sets up meetings, books space, arranges for use of equipment as requested
• Responsible for maintenance of risk-management records such as incident reports, health and safety reports
• Develops and maintains a data collection process for tracking critical incidents, complaints and other program information, as required; analyzes data and produces reports, as required
• Ensures that the Health and Safety Guidelines are followed in accordance with the policies and procedures of YWCA Toronto
• Works directly with the public (e.g. with sponsors, funders and clients) to assist with special projects related to promotion and business development, as required
• May be required to supervise volunteers, students, or seasonal staff
• Any other duties/special projects as required

QUALIFICATIONS

• In-depth knowledge of the social services sector and communications expertise normally acquired through the completion of an undergraduate university degree in a relevant field (Cases for Equivalency will be considered);
• Advanced office administration skills
• 5 to 7 years directly related work experience
• Ability to maintain a high level of confidentiality and professionalism
• Strong judgment and discretion in supporting senior leadership
• Proven ability to write executive level correspondence, reports, briefing notes and other written material
• Expert level knowledge of current computer applications such as Microsoft Office, desktop publishing, database software, E-mail, and Internet in a Windows environment
• Demonstrated financial management skills
• Experience handling sensitive labour relations and employee information
• Experience in a unionized environment, including exposure to labour relations processes
• Ability to work under pressure, respond to changing priorities and function as a highly efficient assistant
• Ability to work in a diverse and multicultural environment
• Must possess a positive and friendly manner
• Exceptionally strong organizational skills
• Excellent interpersonal and oral communications skills
• Must demonstrate strong initiative and must be goal-oriented
• Knowledge of girls’, youth, women’s and gender-diverse services and the social service sector would be an asset
• Must be able to work directly with the public and funders, representing YWCA Toronto if necessary

Please note:A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is not within the Bargaining Unit. Please indicate on your cover letter if you are a YWCA Toronto Employee. For YWCA Toronto employees, this position is not secondable.

Posting Date: July 15, 2026

YWCA Toronto transforms lives. As the city’s largest multi-service women’s organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health

Please note: A vulnerable sector police reference check is required by the successful candidate before hiring.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender-diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto may use AI-supported tools to assist with parts of the recruitment process; all hiring decisions are made by people and guided by our commitment to equity and fairness.

YWCA Toronto is a Scent-Sensitive Workplace.

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