HR & Recruitment Coordinator

About the Role: We are looking for a proactive and organized HR & Recruitment Coordinator to support our growing team.
This is a hands-on role combining human resources, recruitment, employee support, and general administrative responsibilities.
The position will initially operate on a in person work schedule, candidates must be comfortable transitioning to working from our Oakville office five days per week in the future.
Due to the long-term in-office requirement, preference will be given to candidates who live in or within a reasonable commuting distance of Oakville, Burlington, or Mississauga.
Key Responsibilities: Recruitment & Hiring:

• Manage job postings and source candidates through various recruitment platforms.
• Review and screen resumes based on job requirements.
• Conduct initial candidate screening calls.
• Coordinate interviews between candidates and hiring managers.
• Communicate with candidates throughout the recruitment process.
• Prepare offer letters and employment documentation.
• Assist with reference checks and pre-employment requirements.
• Maintain candidate records and recruitment trackers.
• Coordinate with staffing agencies and external recruiters when required.

Human Resources:

• Coordinate employee onboarding and offboarding.
• Maintain accurate and confidential employee records and HR documentation.
• Prepare employment letters, agreements, amendments, and other HR documents.
• Assist with employee benefits administration.
• Track vacation, leaves, attendance, and other employee information.
• Respond to general employee HR questions and requests.
• Support HR policies, procedures, and internal communications.
• Assist management with employee relations and HR administrative matters.
• Help ensure HR processes and documentation are consistent with company policies and applicable Ontario employment requirements.

Administration & Office Support:

• Provide general administrative support to management and the team.
• Maintain organized electronic and physical files.
• Schedule meetings, interviews, and internal appointments.
• Prepare documents, spreadsheets, reports, and correspondence.
• Assist with office coordination and day-to-day administrative activities.
• Assist with basic administrative/finance-related tasks when needed.
• Take on additional administrative duties based on business needs.

Qualifications:

• Previous experience in HR, recruitment, office administration, or a similar role.
• Experience recruiting and screening candidates is strongly preferred.
• Good understanding of general HR practices and employment documentation.
• Familiarity with Ontario employment standards and HR practices is an asset.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Comfortable handling confidential employee and company information.
• Strong working knowledge of Microsoft Office and/or Google Workspace.
• Able to manage multiple priorities and work independently.
• Professional, dependable, and comfortable working directly with employees and management.

Location Requirement:

• Candidates should be located in Oakville, Burlington, Mississauga, or the surrounding area and must be able to commute reliably to our Oakville office.
• This position role Part-time, five-day-per-week in-office position in Oakville.
• Candidates must be comfortable with this requirement before applying.