Administrative Assistant_PT-Perm

Title of Job: Administrative Assistant
Date: July 23, 2026
Closing Date: August 6, 2026
Location:Toronto, ON - The Path Home - Pine Villa
Compensation: $52,022 - $61,821 Annually Prorated
Work Hours: 32hrs/week
Work Type:Onsite
Job ID:10928650
Existing or New Position:Existing
Who We Are:
LOFT Community Services is a unique and dynamic charitable organization that supports people living with complex issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving 19,534 annually and providing 1,839 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice Award (NEOC) recipient.

Program Summary:
The Path Home – Pine Villais a short- term transitional housing program for hospital patients who no longer require acute care but still require care and support in preparation for a long-term living arrangement. Pine Villa specializes in supporting older adults (55+) with complex physical health challenges, mental health challenges, addiction or cognitive impairment. The Path Home – PIne Villa, provides client centered and goal-oriented support services that enable clients to continue their recovery in the community as they wait for permanent housing.

Job Summary:
The Administrative Assistant renders a range of services pertaining to the coordination and operation of the administrative, financial and bookkeeping functions of the program. General clerical coordination includes typing, filing, photocopying, stationary control, and receptionist duties. Financial and bookkeeping duties include maintaining program petty cash, client’s monies in trust, and payroll duties for the Program. In addition, the Administrative Assistant ensures that the established accounting requirements and practices are implemented in accordance with LOFT Community Services policies and procedures.

This position requires an individual to have highly developed computer and bookkeeping skills, the ability to follow through independently on assigned projects, have a good understanding of social services especially in regards to older adults and seniors with special needs, display a high degree of organizational skills along with a high level of maturity, tact and the ability to relate effectively to people at all levels. This position also has a high degree of interaction with clients.

What You Will Do:

• Serve as the first point of contact by answering phones, directing calls, and greeting visitors.
• Provide general administrative support, including preparing documents, managing correspondence, scheduling and maintaining organized filing systems.
• Handle incoming mail and ensure office supplies and equipment are well maintained.
• Support basic bookkeeping tasks such as petty cash handling, invoice processing, and banking coordination.
• Maintain accurate financial and program records in a timely manner.
• Assist clients with day-to-day inquiries, provide general support, and help coordinate activities.
• Respond to urgent situations, follow safety procedures, and support emergency protocols.
• Perform additional administrative and financial duties as assigned.

What You Bring:

• Completion of a degree/diploma certificate or equivalent experience.
• Previous experience in senior administrative support, including bookkeeping, payroll, and office procedures.
• Knowledge of work of a social services organization.
• Strong verbal and written communication skills with sound judgment.
• Ability to handle confidential information with discretion and professionalism.
• Compassionate approach when working with seniors and individuals with complex needs.
• Proficient in Microsoft Office365 (Word, Excel) and general office technology, with strong attention to detail and accuracy.
• Solid financial and accounting skills.
• Effective team player with strong interpersonal abilities.
• Excellent organizational skills with the ability to meet deadlines and adapt to changing priorities.

Work Environment:

• Since the workplace involves working in clients own homes, staff may be subjected to second hand smoke while performing their job duties.

What We Offer:

• A comprehensive compensation and benefits package, including medical, dental, vision, life insurance, and long-term disability
• Defined Benefits Pensions Plan
• 24/7 Employee Assistance Program
• E-learning program available all year round
• Starting vacation time above minimum standard,
• Additional paid personal and paid sick days
• Professional development budget available to help you nurture and shape your career
• Corporate Gym membership rate with GoodLife Fitness
• Access to Perkopolis, a comprehensive corporate discount program
• Access to unlimited DEI trainings through partnership Canadian Centre for Diversity and Inclusion
• Tuition reimbursement program
• Maternity-leave and Parental leave top up program

Our Commitment to Diversity and Inclusion:
LOFT Community Services is a values-driven organization with a deep belief that each person has the ability to grow and change. We value compassion, collaboration, and community delivered with dignity, innovation, and excellence. LOFT’s vision is that together, we can all live successfully in our community. Our client population reflects Ontario’s diverse community and it is LOFT’s goal to build a workforce who reflects that diversity. At LOFT, we hold the deep belief that skills and expertise can be cultivated in various ways. Therefore, even if you don't perfectly align with every listed criterion but feel you could flourish in this role, we highly encourage you to apply.

Note:

• This position requires availability Tuesday through Friday from 4:00 p.m. to 8:00 p.m., and Saturdays from 8:00 a.m. to 8:00 p.m.
• A satisfactory vulnerable sector check (VSC) is also required.
• This posting provides only a summary of the responsibilities and requirements for the position

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LOFT Community Services is committed to fostering an inclusive and accessible environment and dedicated to building a workforce that reflects the diversity of the community in which we live and serve. LOFT is committed to making employment opportunities accessible in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Requested accommodation will be provided in all parts of the application and hiring process by contacting hrteam@loftcs.org or (416) 979-1994.

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