General Office Clerk - 12 Hours per Week

At Karis Disability Services what you do matters. Since 1965, our team has come alongside people with developmental disabilities, and their families, to celebrate each person’s unique gifts as we promote communities where everybody belongs. Driven by our values which are firmly rooted in the Christian faith, together we serve more than 1,500 people each year across Ontario and Saskatchewan, supporting them wholistically - body, mind, soul and spirit. Believing each person is made in the image of God, we welcome everybody to find the personalized supports they need to thrive. Beyond Canada, our global work impacts over 300,000 people across 70 communities in six countries. Learn more about Karis Disability Services at www.karis.org.

Do you thrive in a role where every day brings variety, connection, and the chance to keep a mission-driven office running smoothly? Join us as the General Office Clerk and become the go-to person who keeps mail moving, meetings flowing, supplies stocked, and our workspace warm and welcoming. In this role, your organization and reliability will support essential operations across the Waterloo Office, helping Karis Disability Services deliver its work with excellence and care.

General Office Clerk
12 hours/week
Waterloo, Ontario

The General Office Clerk is responsible for handling all mail and shipments being sent from the Waterloo Office and handling all mail room processes and procedures. The incumbent is to ensure there are adequate postage and office supplies. They will be responsible to coordinate hospitality requests and supplies; ensuring the kitchen remains tidy and clean. The General Office Clerk is to act as back-up support for the Receptionist when needed and provides administrative support as requested by the Office Manager.

Key Responsibilities:

Mail Room Support

• Responsible for all mail shipments being sent, including preparation of labels, keeping computer system up-to-date with program changes and maintaining postage supplies, such as bags, labels, etc.
• Assign postage and Purolator charges to various programs or departments and ensure accurate billing and forward information to Account
• Payable for processing. Also responsible for issuing bills for individual mail.
• Handle any problems with respect to tracing and errors made by Purolator with respect to billings.
• Assist program with Purolator set-up and use.
• Facilitate special requests for mailings such as T4 mailing, tax receipts, etc.
• Explore best shipping options for employees and departments for special requests.
• Investigate shipping invoices from other companies and charging appropriately.
• Facilitating international shipments involving broker and customs.
• Process outgoing Canada Post mail- seal, stamp and record departmental/personal charges.
• Take overweight shipments that are not Purolator to the post office.

Administrative Support

• Processing Video Conferencing requests, facilitating equipment set-up and restoration, troubleshooting when difficulty experienced, coaching staff in usage, and completing paperwork.
• Facilitating meeting room bookings.
• Maintaining petty cash and reporting/submitting to Accounts Receivable.Required to provide administrative daily financial back-up when
• needed.
• Maintenance of copiers in Waterloo Office - loaded with paper, empty and clean waste toner containers, complete auto gradation, trouble-shooting with minor problems.
• Order and maintain office supplies such as paper, letterhead, envelopes, cheques, etc.
• Receive and complete administration tasks within assigned deadlines from managers in the Waterloo Office.

Hospitality and Kitchen

• Maintain adequate supply of kitchen needs. Required to re-fill when supplies become low.
• Providing hospitality (purchases, set-up, clean-up, room restoration).
• Tidying the kitchen throughout the day and filling, running, and emptying dishwasher daily.

Reception Support

• Fill in at lunch time and break time and during receptionist’s vacations / illness.
• Includes answering telephone and managing switchboard and transferring calls.
• Opening and routing daily mail and Purolator packages and preparing daily banking.

Requirements:
-

• 1-3 months on the job.
• High school Diploma or G.E.D.
• Computer literacy.
• Administration skills.
• Organization and time management skills.
• Accuracy for Purolator shipments.
• Involves varying routine tasks.
• Light physical effort

Why Should You Apply?

• Live out our shared values, help others, and find purpose in your work every day.
• Receive competitive wages and find support through our Employee and Family Assistance Program.
• Grow your leadership with mentorship, training, career development, and tuition reimbursement.
• Collaboration and Teamwork—Working together on a team, we tackle challenges, share insights, and support one another in fostering a thriving workplace culture.

Application Deadline: 4:00 pm on July 17th 2026

Apply with a cover letter and résumé by 4:00 pm on July 17th 2026 to the attention of the Office Manager, via the Apply Now feature.

Start Date: August 10th 2026

Hourly Range: $22.02 - $24.82

At Karis Disability Services we strive to create a diverse, equitable, and inclusive environment where all individuals are treated with dignity and respect. We remain dedicated to mee ng all provincial human rights, accessibility, and employment standards. We seek to provide accessibility through all stages of the hiring process for all applicants with disabilities, consistent with our Accessibility Policies and the AODA. Please let us know if you require accommodation, and we will work with you to meet your accessibility needs.