Role overview

Join us as an administrative assistant, where you’ll play an essential role in supporting our team and ensuring smooth operations across departments. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organized, proactive, and ready to work with us.

Job Responsibilities and Tasks:

Report to the President, Vice President or administrative lead for daily updates, accomplishments, and any issues requiring attention.
Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
Coordinate team meetings and events and prepare agendas.
Assist in project management by tracking deadlines, facilitating communication and pitching in as asked.
Handle expense reporting, invoicing, sales orders, and basic accounting tasks.
Liaise with vendors and clients, providing excellent customer service.
Maintain office supplies and manage inventory.

Required Skills and Qualifications:

Proven experience as an administrative assistant or similar role
Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook)
Excellent organizational and time management skills
Strong communication and interpersonal abilities
Ability to work independently and as part of a team
High school diploma or equivalent; college diploma or bachelor’s degree preferred