Administrative Assistant - Supply List

Administrative Assistant – Supply List

The Waterloo Catholic District School Board with a total student population of 38,000, provides services to students in 52 schools (Kindergarten to Grade 12) across the Waterloo Region.

The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.

All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification da ta will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board’s hiring processes.

Administrative Assistant Supply staff are

The following are example of Administrative Assistant positions available at our Board:

• Administrative Assistant – Elementary or Secondary
• Administrative Assistant – Lead Elementary or Secondary
• Administrative Assistant – Attendance, Guidance (Secondary)
• Administrative Assistant – Program & Student Services (Board Office)
• Administrative Assistant – Continuing Education (St. Louis Adult Learning Centres)
• Administrative Assistant – Maintenance & Facility Services

General Description of Duties:

Reception duties, i.e. receiving/directing students and visitors, answering phones, recording and distributing messages, liaison for student transportation as necessary, responding to inquiries, sort, deliver incoming courier mail, arrange courier pick-ups and delivery.
Manage and complete the Student attendance in accordance with Safe Schools Act (training provided).
Compile, maintain and file records and spreadsheets as directed.
Compose, process and complete as directed all correspondence including letters, emails, reports, etc.
Enter and verify daily staff absenteeism when required.
Operate, maintain and monitor general office equipment such as photocopier, printers etc.
Other duties as assigned.

Minimum Requirements:

Two (2) year college diploma in a related field in either Business Administration or Office Administration
Two (2) years related secretarial/administrative experience, or an equivalent combination of education and experience
Previous administrative experience within a school board is a definite asset
Ability to work independently and as a team player
Ability to work and communicate effectively in an office environment with frequent interruptions, and deadlines and be able to multi-task
Strong customer service and interpersonal skills
Intermediate abilities in Word, Excel, Outlook and web-based software
Must be available to accept supply shifts and long-term assignments throughout the school year (September to June)

Hourly Rate:$28.95 – $30.39 per hour

Only those candidates selected for an interview will be contacted.

The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.

To request this file in large print, please email aoda@wcdsb.ca. If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.

The successful candidate will be required to produce a satisfactory Police Vulnerable Sector Screening Record Check. For further information, refer to policy APS 038 on the website of the Waterloo Catholic District School Board.