Role overview

Part-Time Office Administrator & Marketing Coordinator

Toronto | 24 Hours/Week | Monday, Tuesday & Thursday (days may periodically change)

Looking for a part-time role with lots of variety?

If you’re organized, tech-savvy, creative and love having different things to work on, this could be a great fit.

Financial Executives International Canada (FEI Canada) is looking for a proactive Part-Time Office Administrator & Marketing Coordinator to join our small national team.

This is nota role where every day looks the same. You might be coordinating a webinar, updating our website, helping with an event, preparing conference materials, working in our database or creating something in Canva sometimes all in the same week.

You’ll work primarily remotely 24 hours per week, generally eight hours each Monday, Tuesday and Thursday. In-person meetings in Toronto will typically take place once or twice monthly.

A Little About FEI Canada

FEI Canada is a leading professional association for senior financial executives across Canada.

With 12 chapters and more than 1,100 members, we provide networking, professional development, thought leadership, advocacy, webinars, events and an annual national conference for financial leaders across the country.

What You’ll Be Doing

This role touches a little bit of everything administration, events, marketing, webinars, membership and our national conference.

Office & Administration

Coordinate meetings, calendars, virtual meeting links and logistics
Support Board and committee meetings
Maintain information in our CRM and event database
Assist with monthly Visa reconciliations
Monitor and respond to FEI Canada internal email inquiries
Maintain Chapter Board information and annual updates
Help prepare and distribute Annual General Meeting materials
Assist with other annual administrative requirements and projects

Events, Website & Communications

Help support events for several FEI Canada chapters
Send chapter event and promotional emails
Update event, sponsor and chapter information on the FEI Canada website
Upload and maintain logos and other website content
Assist with event registration, communications and logistics

National Conference

Once a year, you’ll also help bring one of our biggest events to life.

Responsibilities include:

Managing attendee and golf registrations
Responding to registration questions and preparing weekly reports
Supporting sponsors and conference deliverables
Coordinating speaker communications
Collecting speaker headshots, bios, titles and session information
Collecting sponsor and partner logos
Updating content in the conference app
Coordinating delegate bag materials and sponsor inserts
Preparing name badges and conference kits
Supporting award administration
Providing on-site administrative and event support

And yes you’ll travel with the team for approximately five days each year in May/June to attend and support the FEI Canada National Conference.

Webinars

Help organize webinars using Zoom and GoTo Webinar
Coordinate speakers, calendar invitations and tech checks
Collect speaker materials
Assist with webinar registration, communications and delivery

Membership

Prepare membership reports and maintain member records
Support membership payments, renewals and administration
Assist with Chapter dues and partner memberships
Keep information accurate and up to date in our CRM and membership systems

Marketing Support

Create graphics and promotional materials using Canva
Assist with surveys and member/event feedback
Support basic video editing and other digital content projects

What We’re Looking For

You’ll be a great fit if you are:

Highly organized and detail-oriented
A proactive self-starter who is comfortable working independently
Good at managing several projects and deadlines at once
Comfortable with technology and quick to learn new platforms
A strong written and verbal communicator
Confident using Microsoft Word, Excel and PowerPoint
Comfortable working with websites, databases, email platforms and virtual meeting technology
Dependable, adaptable and willing to jump in where needed

You don’t necessarily need experience with every system we use. Being comfortable with technology, eager to learn and able to figure things out is just as important.

Even Better If You Have Experience With

Canva
GoTo Webinar, Zoom or similar platforms
CRM or event registration software
Qualtrics or other survey platforms
Email marketing platforms
Website content management systems
Basic video editing
Conference or event apps
Professional associations, membership organizations or corporate events

A Few Perks

Primarily remote
Work from home as part of a small national team, with in-person meetings in Toronto typically once or twice monthly.

Three-day workweek
Approximately 24 hours per week, generally Monday, Tuesday and Thursday.

Annual conference travel
Travel approximately once per year for five days to support our national conference and meet members, speakers and partners from across Canada.

Holiday closure
FEI Canada’s office closes over the December holiday period for approx. two weeks (this varies by year)

Lots of variety
Get hands-on experience across administration, events, marketing, membership, webinars and communications.

The Details

Hours: Approximately 24 hours per week
Schedule: Generally Monday, Tuesday & Thursday (dates may periodically change)
Location: Toronto primarily remote, with in-person meetings typically once or twice monthly
Salary: $36,500 annually
Anticipated Start Date: Immediately

FEI Canada is committed to an inclusive and accessible recruitment process. Accommodation is available upon request for candidates participating in all aspects of the selection process.

Please note that the duties and responsibilities outlined in this job description may be modified or adjusted from time to time based on organizational needs.

Interested?

We’d love to hear from you.

Apply through LinkedIn Jobs or by email with your cover letter, résumé and a brief introduction.

Email subject line: P/T Office Administrator & Marketing Coordinator Position