Admin III - SLRPSI Medical Director

Salary Range:Annual $62,867 – $84,442 / Hourly $34.542 - $46.397

Position Type:Full-time Permanent

Posting Type: This job posting is for an existing vacancy

Hours of Work:35 hours per week

Closing Date: July 20 8:30AM CST

Position Summary

The Admin III – SLRPSI Medical Director provides high-level administrative and coordination support to the SLRPSI Medical Director. The SLRPSI Medical Director portfolio plays a strategic leadership role in improving health care quality, access, and equity for the communities served by SLFNHA. This position requires professionalism, excellent communication and organizational skills, and a strong ability to prioritize tasks in a dynamic multi-jurisdictional healthcare environment.

Accountability

TheAdmin III – SLRPSI Medical Director is directly accountable to the Director – Physician Services.

Qualifications

• Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
• Post-secondary diploma in Office Administration or related field and/or an equivalent combination of education and experience as deemed acceptable by SLFNHA.
• Minimum three (3) years of experience in administrative roles, preferably in health or public sector settings and/or an equivalent combination of education and experience as deemed acceptable by SNFHA.
• Experience working with Indigenous organizations and/or communities is strongly preferred.
• Understanding of First Nations health governance or health system issues.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Sharepoint).
• Strong organizational and time management skills; ability to manage multiple priorities and deadlines.
• Demonstrates professionalism, discretion, and accountability.
• Self-motivated, with the ability to work independently and collaboratively.
• Knowledge and sensitivity to the history, culture, and health priorities of First Nations in the Sioux Lookout region.
• Ability to communicate in one of the First Nations dialects of the Sioux Lookout region is an asset.
• Ability to perform the requirements of the role on a regular basis

Roles & Responsibilities

• Provide direct administrative assistance to the SLRPSI Medical Director including scheduling, document preparation, and communication support.
• Manage calendars, coordinate internal and external meetings, and ensure timely follow-up on meetings and tasks.
• Prepare agendas, take minutes, and distribute materials for internal and external meetings, including health system committees and working groups.
• Support coordination of special projects and initiatives led by the SLRPSI Medical Director.
• Draft, proofread, and format internal and external correspondence, reports, briefing notes, and presentations.
• Coordinate travel arrangements and process related expense claims in compliance with SLFNHA and SLRPSI policies.
• Maintain confidentiality and professionalism in all interactions and documentation; Ensure that records, documents, correspondence and confidential files are maintained in an organized and secure manner (both electronic and paper).
• Receive and respond to internal and external inquiries; redirect requests as appropriate.
• Liaise with other administrative staff and programs to support coordination across SLRPSI, SLFNHA, First Nations communities, and external partners.
• Maintain accountability by working within program guidelines, submitting regular updates to the SLRPSI Medical Director, and supporting efficient administrative workflows.
• Other related duties as directed by the SLRPSI Medical Director or Director – Physician Services.

Working Conditions

• Prolonged sitting
• Frequent use of computer, keyboard and mouse
• Prolonged viewing of computer screens
• Must be willing to relocate to Sioux Lookout
• Must be willing and able to work flexible hours.
• Required to work days, sometimes evenings and weekends, if necessary.
• Preapproved overtime as required

We offer competitive and comprehensive employment benefits to Full-Time employees:

• Health and dental benefits
• Competitive time off plans that increase with years of service
• Pension plan & comprehensive insurance coverage
• Fitness reimbursement program
• Professional development opportunities
• Relocation assistance