Project Coordinator

Our client, GeoTility, is one of North America's leading geothermal energy and utility infrastructure companies. Founded in the 1990s and headquartered in Kelowna, BC, GeoTility has grown from a local mechanical contractor into an industry leader delivering integrated geo-exchange engineering, design, installation, and utility services across Canada and the United States. With offices in Kelowna, Vancouver, and Seattle, the company is helping drive the transition to sustainable, energy-efficient heating and cooling solutions for residential, commercial, institutional, and utility-scale developments throughout North America.

As GeoTility enters an exciting phase of growth and expansion, they are seeking a Project Coordinator to join their team in Kelowna, BC. Reporting to the Project Manager, the Project Coordinator plays a key role in supporting multiple construction projects from design through to completion by coordinating documentation, procurement, scheduling, site activities, and communication with vendors and trades, while helping ensure projects remain organized and on track.

The successful candidate is someone who enjoys working in a fast-moving environment where no two days are exactly alike. You are naturally organized, proactive, and dependable, with the ability to manage multiple priorities while maintaining exceptional attention to detail. You communicate confidently with project managers, tradespeople, vendors, and clients, and you're equally comfortable working independently or as part of a collaborative team. Most importantly, you're curious. You enjoy learning, asking questions, understanding how things work, and continuously improving your knowledge.

If you're looking for a company where you can develop your project management career and grow alongside an experienced team, you'll thrive at GeoTility.
Key Responsibilities

• Support multiple geothermal construction projects simultaneously from design through completion, assisting Project Managers with planning, execution, monitoring timelines, deliverables, and close-out activities.
• Coordinate and maintain project documentation, schedules, reports, files, and records, including shop drawings, RFIs, change orders, purchase orders, and close-out documentation.
• Prepare and update AutoCAD drawings, record drawings, and as-built documentation, and use Bluebeam for take-offs, drawing coordination, and project documentation.
• Assist with site surveys, field measurements, layout verification, quality control observations, and general field documentation, including occasional site visits and travel to project locations.
• Support procurement activities by obtaining pricing and quotations, preparing purchase orders, coordinating material deliveries, and tracking invoices, receipts, and packing slips.
• Compile installation records, testing documentation, quality records, and project photos, ensuring all project information is accurately maintained.
• Coordinate communication and information flow between Project Managers, field crews, clients, consultants, suppliers, subcontractors, and internal departments.
• Participate in project meetings, support follow-up actions, and help manage shifting priorities across multiple active projects.

Requirements

Education & Experience

• Previous experience as a Project Coordinator within the construction industry is strongly preferred.
• Experience supporting commercial, mechanical, HVAC, civil, or infrastructure projects is considered an asset.
• General construction experience with transferable project coordination skills will also be considered.
• Office administration experience within a construction environment is highly desirable.

Technical Skills

• Intermediate to advanced Microsoft Excel skills.
• Experience with AutoCAD is highly preferred.
• Bluebeam experience is considered an asset.
• Strong proficiency with Microsoft Office and project documentation.
• Ability to learn new software and internal project management systems quickly.

Other Requirements

• Valid Class 5 Driver's Licence.
• Ability to travel to project sites throughout the Okanagan and occasionally outside the region.
• Ability to lift up to 50 lbs on occasion.

Key competencies include:

• Exceptional organization and time management.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects simultaneously.
• Adaptability and flexibility in a changing environment.
• Strong problem-solving and critical-thinking skills.
• Self-motivated with a high degree of accountability.
• Collaborative and team-oriented.
• Positive attitude and willingness to learn.
• Comfortable working with a wide variety of personalities and trades.

Benefits

GeoTility offers the opportunity to build a rewarding career with one of North America's fastest-growing geothermal infrastructure companies.

Compensation

• Competitive salary $60,000 to $70,000 (commensurate with experience).
• Overtime opportunities, as required.
• Professional growth and advancement opportunities.

Benefits & Perks

• Comprehensive extended health and dental benefits.
• Company-paid life insurance.
• Paid time off.
• Flexible work schedule where operationally appropriate.
• Casual dress environment.
• Company events and team celebrations.
• Supportive, collaborative team culture.
• Opportunity to learn from experienced Project Managers and industry leaders.
• Career development within a rapidly growing organization that values internal promotion.

If you enjoy working in construction, love staying organized, thrive in a fast-paced environment, and are looking to build a long-term career with an innovative company making a meaningful impact in sustainable energy, we'd love to hear from you.

Apply today and become part of the team helping shape the future of geothermal infrastructure across North America.