Role overview

Program Administration

1. Adhere to all ECSD LINC policies and procedures;

2. Practice cultural awareness, sensitivity and respect in the workplace;

3. Adhere to the Freedom of Information and Protection of Privacy Act (FOIP) with respect to students’ and employees’ personal information;

4. Establish a welcoming, safe and positive learning environment for students;

5. Ensure you are informed of the Crisis Management Plan for the LINC sites;

6. Check voicemail and email messages at the start of each working shift and regularly throughout the day/evening;

7. Handle incoming phone calls, screening and directing calls;

8. During emergencies on site or off, assist as required;

9. Sign in guests as needed;

Program Support

10. Register students;

11. Handle student inquiries, requests, and refer accordingly;

12. Review classroom attendance and call students who have been absent for more than 3 days;

13. Prepare student information forms for instructors;

14. Maintain security of student files, ensuring files are locked up at the end of the working shift;

15. Support the site coordinator with arranging for substitute instructors, as necessary, during office hours;

16. Organize bus tickets for field trips;

17. Ensure workspace is clean and tidy at the end of each working shift;

18. Participate in substitute training when provided; and

19. Perform additional duties as assigned by the site coordinator.

Job Qualifications

High School Diploma or equivalent experience may be considered.
Post-secondary education in professional administration, such as business, computers, or office management.
1–3 years’ experience working in an office environment.
CLB Level 7 in listening, speaking, reading, and writing or higher for non-native speakers.
Proficiency in the use of office equipment, including computers, phone systems, photocopiers, etc.
Advanced knowledge of Microsoft Office 365 applications, including Excel, Word, Outlook, and Teams.
Demonstrated interpersonal and communication skills.
Ability to prioritize tasks, work independently, and demonstrate solid time management and organizational skills.

*This job vacancy may be used to fill positions for the next 3 months.

*We thank all applicants for their interest; only those considered for an interview will be contacted.

*In accordance with Immigration, Refugees and Citizenship Canada’s regulations, all applicants must be Permanent Residents of Canada or Canadian Citizens.

*A clear Police Information Check, including Vulnerable Sector Check and Intervention Record Check, is required and must be submitted to complete the hiring process. (External Only)

*NO GUARANTEE OF HOURS - AVAILABILITY WEEKDAYS 8 am to 5 pm at various sites*